Privacy & Cookies

We care deeply about your privacy. This policy explains how RSPCA Halifax, Huddersfield & Bradford collects, uses, and protects your personal information, whether you’re donating, adopting an animal, volunteering, or just visiting our website. 

  1. Who We Are

RSPCA Halifax, Huddersfield & Bradford is a registered charity in the UK, working to rescue, rehome, and protect animals in need. We are committed to keeping your personal data safe and respecting your privacy. 

Registered Charity Number: 1208564 

 Registered Address: RSPCA Animal Home, Wade Street, Halfiax, HX1 1SN 

 Data Protection Lead: Andy Proudfoot 

 Email: AndyProudfoot@rspcahalifaxhuddersfieldbradford.org.uk 

  1. What Information We Collect

We may collect and process the following information: 

If you donate: 

  • Name, contact details 
  • Gift Aid declaration 
  • Donation amount and history 

If you adopt, foster, or surrender an animal: 

  • Name, address, email, phone 
  • Application and assessment information 
  • Home check records 
  • Animal-related preferences and history 

If you volunteer or work with us: 

  • Contact details 
  • DBS check results (where applicable) 
  • Emergency contact 
  • Training records 

If you visit our website: 

  • IP address and browser data 
  • Cookie preferences 
  • Pages visited 
  1. How We Use Your Data

We only use your data when we have a lawful reason to do so. This includes: 

Purpose  Lawful Basis 
Process donations  Legitimate interest / Legal obligation 
Send newsletters or updates  Consent 
Administer adoptions and fostering  Contract / Legitimate interest 
Manage volunteers and staff  Legal obligation / Contract 
Improve our website  Legitimate interest / Consent (cookies) 

You can opt out of communications at any time using the “unsubscribe” link or by contacting us. 

 

  1. Sharing Your Information

We do not sell your data. We only share it with trusted third parties where necessary, such as: 

  • HMRC (for Gift Aid) 
  • IT providers (e.g. secure cloud storage) 
  • Veterinary professionals (for adopted animals) 
  • Regulators or law enforcement if legally required 

All third parties are required to keep your data safe and confidential. 

  1. How We Keep Your Data Safe

We take your data security seriously. Measures include: 

  • Password-protected systems 
  • Limited staff access to sensitive data 
  • Secure cloud services 
  • Staff and volunteer data protection training 
  1. How Long We Keep Your Data

We only keep data as long as necessary. For example: 

  • Donor records: 6 years (for financial/legal purposes) 
  • Adoption records: 10 years (for animal welfare tracking) 
  • Volunteer data: Up to 6 years after your role ends 
  • Website analytics: 26 months (Google Analytics default) 

We regularly review and securely delete data that is no longer needed. 

  1. Your Rights

Under the UK GDPR, you have the right to: 

  • Access the data we hold about you 
  • Correct inaccurate data 
  • Request erasure of your data 
  • Object to certain types of processing 
  • Restrict or limit processing 
  • Data portability (where applicable) 

To exercise any of these rights, email us at: 

AndyProudfoot@rspcahalifaxhuddersfieldbradford.org.uk 

  1. Cookies and Website Tracking

We use cookies to improve your browsing experience and understand how people use our site. 

Cookies are small text files that are stored on your device when you visit a website. They help the site remember your preferences, improve performance, and gather information on how people use the site. 

We only use two types of cookies on our website: 

Essential Cookies 

These are required for the website to function properly. They: 

  • Enable basic features like page navigation and access to secure areas 
  • Help protect against security threats 

These cookies cannot be switched off in our systems, as the website wouldn’t work properly without them. 

Analytical Cookies 

These help us understand how visitors use our website so we can improve it. They: 

  • Collect anonymous statistics on page views, clicks, and time spent on pages 
  • Do not collect personally identifiable information 

We use tools like Google Analytics to gather this information in a privacy-conscious way. 

You can control and manage cookies in your browser settings. Most browsers allow you to: 

  • See what cookies are set 
  • Delete cookies 
  • Block cookies altogether or on a site-by-site basis 

Note: Disabling some cookies may affect how parts of the site function. 

 

  1. Making a Complaint

If you’re unhappy with how we’ve handled your data, please contact us so we can put things right. 

If you’re not satisfied, you can complain to the Information Commissioner’s Office (ICO): 

 www.ico.org.uk 

 Helpline: 0303 123 1113 

 

  1. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website. 

Before you go, have you signed up to our mailing list?

We’ll keep you posted about charity news, animal stories, upcoming events and competitions direct to your inbox! You’d be barking
mad not to!