We care deeply about your privacy. This policy explains how RSPCA Halifax, Huddersfield & Bradford collects, uses, and protects your personal information, whether you’re donating, adopting an animal, volunteering, or just visiting our website.
- Who We Are
RSPCA Halifax, Huddersfield & Bradford is a registered charity in the UK, working to rescue, rehome, and protect animals in need. We are committed to keeping your personal data safe and respecting your privacy.
Registered Charity Number: 1208564
Registered Address: RSPCA Animal Home, Wade Street, Halfiax, HX1 1SN
Data Protection Lead: Andy Proudfoot
Email: AndyProudfoot@rspcahalifaxhuddersfieldbradford.org.uk
- What Information We Collect
We may collect and process the following information:
If you donate:
- Name, contact details
- Gift Aid declaration
- Donation amount and history
If you adopt, foster, or surrender an animal:
- Name, address, email, phone
- Application and assessment information
- Home check records
- Animal-related preferences and history
If you volunteer or work with us:
- Contact details
- DBS check results (where applicable)
- Emergency contact
- Training records
If you visit our website:
- IP address and browser data
- Cookie preferences
- Pages visited
- How We Use Your Data
We only use your data when we have a lawful reason to do so. This includes:
| Purpose | Lawful Basis |
| Process donations | Legitimate interest / Legal obligation |
| Send newsletters or updates | Consent |
| Administer adoptions and fostering | Contract / Legitimate interest |
| Manage volunteers and staff | Legal obligation / Contract |
| Improve our website | Legitimate interest / Consent (cookies) |
You can opt out of communications at any time using the “unsubscribe” link or by contacting us.
- Sharing Your Information
We do not sell your data. We only share it with trusted third parties where necessary, such as:
- HMRC (for Gift Aid)
- IT providers (e.g. secure cloud storage)
- Veterinary professionals (for adopted animals)
- Regulators or law enforcement if legally required
All third parties are required to keep your data safe and confidential.
- How We Keep Your Data Safe
We take your data security seriously. Measures include:
- Password-protected systems
- Limited staff access to sensitive data
- Secure cloud services
- Staff and volunteer data protection training
- How Long We Keep Your Data
We only keep data as long as necessary. For example:
- Donor records: 6 years (for financial/legal purposes)
- Adoption records: 10 years (for animal welfare tracking)
- Volunteer data: Up to 6 years after your role ends
- Website analytics: 26 months (Google Analytics default)
We regularly review and securely delete data that is no longer needed.
- Your Rights
Under the UK GDPR, you have the right to:
- Access the data we hold about you
- Correct inaccurate data
- Request erasure of your data
- Object to certain types of processing
- Restrict or limit processing
- Data portability (where applicable)
To exercise any of these rights, email us at:
AndyProudfoot@rspcahalifaxhuddersfieldbradford.org.uk
- Cookies and Website Tracking
We use cookies to improve your browsing experience and understand how people use our site.
Cookies are small text files that are stored on your device when you visit a website. They help the site remember your preferences, improve performance, and gather information on how people use the site.
We only use two types of cookies on our website:
Essential Cookies
These are required for the website to function properly. They:
- Enable basic features like page navigation and access to secure areas
- Help protect against security threats
These cookies cannot be switched off in our systems, as the website wouldn’t work properly without them.
Analytical Cookies
These help us understand how visitors use our website so we can improve it. They:
- Collect anonymous statistics on page views, clicks, and time spent on pages
- Do not collect personally identifiable information
We use tools like Google Analytics to gather this information in a privacy-conscious way.
You can control and manage cookies in your browser settings. Most browsers allow you to:
- See what cookies are set
- Delete cookies
- Block cookies altogether or on a site-by-site basis
Note: Disabling some cookies may affect how parts of the site function.
- Making a Complaint
If you’re unhappy with how we’ve handled your data, please contact us so we can put things right.
If you’re not satisfied, you can complain to the Information Commissioner’s Office (ICO):
Helpline: 0303 123 1113
- Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be available on our website.
